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*OFFICE Central*
Travel / Vehicles Category
Main Page
TRAVEL
Please provide all documentation (including applicable receipts, odometer readings, directions, agenda, etc.) needed to process payments for travel-related expenditures. And, complete the special reimbursement request form, along with the proper approvals by the department head, and submit to Finance Office via a requisition on the financial system.
BUDGET CODES: Travel expenditures should be broken out to separate codes depending on the type of travel, 310 for registration, 312 for mileage, 314 for lodging, and 316 for meals. The travel expense reimbursement form has a separate column for each of these types of travel expenditures.
COUNTY VEHICLE: The County prefers that you take a County vehicle. However, when doing so, please use caution against taking the County vehicle to locations which may cause negative public reactions.
EVENT DATE: Also, for events (such as travel), we ask that the dates used in the description mirror the event dates.
INSTRUCTIONS: Meal maximums, mileage reimbursement rate, and other instructions are listed on travel expense reimbursement form.
LUNCH: From time to time, folks ask for lunch reimbursement for same day travel. However, our policy suggests that meal reimbursements are only permitted for overnight travel.
NOTE: If an employee for his or her own convenience travels by an indirect route or interrupts the most economical route, the employee shall bear any extra expense involved. Reimbursement for such travel shall be for only that part of the expense as would have been necessary in order to travel. Thus, through provision by the employee of a printout of the direct route per any recognized mapping software, website, application, etc., the County intends to reimburse a traveling employee for the most economical route.
POLICIES
More information will be forthcoming as this page is further developed.
Travel Policy (PDF), last revision date not precisely known (yet known to be prior to May 2014)
VEHICLES
More information will be forthcoming as this page is further developed.
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